University of Rochester

10,000+ employeeshttp://rochester.edu

Description

The University of Rochester (UR) is a private, nonsectarian, research-intensive university located in Rochester, New York. The University grants bachelor's, masters, and doctoral degrees through seven schools and various interdisciplinary programs.The University enrolls over 6,000 undergraduates and nearly 5,000 graduate students, and competes in the NCAA's Division III for athletics. The University with its affiliated UR Medicine health system is the largest employer in the Greater Rochester area.

Locations
Head office

500 Joseph C. Wilson Blvd. Rochester, NY 14627, Rochester,, NY, USA, 14627

Research Program Mgr - 227866

Healthcare

Financial Services

Hospitality

14 days ago | Rochester, New York, United States | University of Rochester

Research Program Mgr - 227866

14 days ago | Rochester, New York, United States | University of Rochester

University of Rochester

Opening date:April 09

Closing date: May 09 2021

Industry:Healthcare, Financial Services, Hospitality,

Type:Full Time

Seniority levelMid-Senior

Job description

Research Program Mgr Job ID 227866

Location

School of Medicine & Dentistry

Full/Part Time Full-Time

Favorite Job

Regular/Temporary Regular

Opening

Full Time 40 hours Grade 056 Neuro-Ctr Health & Tech/Admin

Schedule

8 AM-5 PM; OCC WKNDS

General Purpose

Responsibilities

As a member of the Senior Management group of CHeT, the Director of Finance and Operations is responsible for all financial aspects for the Center. Oversees the overall financial operation of CHeT. Provides strategic financial guidance, forecasts and assessment of current and projected financial health of the Center to promote both the short and long term viability of CHeT, including forecasting of future resources needed to timely and accurately complete current and anticipated research projects. This includes, but is not limited to, the following: Research project pre-award activities, post-award activities, close-out activities, periodic forecasting and reporting, adherence to and enforcement of University Human Resources policies and procedures, liaising with other departments within the University to effectively and efficiently carry out position responsibilities, manages and develops financial analysts and accountant. The position also serves as program manager in planning, directing and coordinating all of the financial aspects related to multi-center research projects. Acts as liaison and has extensive contact with University and Medical Center administration, project sponsors, participating centers and regulatory agencies. Works closely with CHeT leadership to move forward on new initiatives and projects, and interfaces with industry partners to negotiate favorable budgets for new initiatives and funded projects.

Pre Award Activities

Oversees grant proposal development. Provides in-depth support of pre-award activities including close communication with the Principal Investigator (PI) and relevant external personnel. In conjunction with the Principal Investigator, responsible for creation of grant proposals, reviewing and approving all sponsored research budgets, budget justifications, and other required data for submission to various funding sources. Verifies compliance with sponsoring organizations' guidelines, as well as with relevant University policies and procedures. Ensures all applicable direct and indirect costs have been applied. Assists Principal Investigators in completion of required information for submission. Verify faculty compliance with Institutional Review Board (IRB), etc. Responsible for tracking proposals and other documentation through internal proposal sign off approval processes.

Post Award Activities

Oversees development and implementation of appropriate and effective internal grant management systems, policies, procedures and internal controls. Monitors and controls spending against all sponsored research grants with the use of UR based financial systems. Oversees financial analysts and accountant to accomplish this duty. Monitors and controls spending against projects on a monthly basis. Prepares forecasts of accounts with forward looking view of salaries and non-salary costs. Reviews and analyzes monthly ledger reports of actual spending for all research projects to assure expenditures are allocated to proper grants/accounts and against the correct budget categories. Responsible for close out of research projects, ensuring all revenues have been received and all costs are recorded properly.

Details And Specifics Of Responsibilities

Drives strategic planning for CHeT in shaping and developing the three-year strategic pillars on people, process, innovations, collaborations. Builds organizational capability and culture for CHeT with over 90 staff across five areas within the department, including HR, Administration, Recruiting, Staff Development and Training. Drives process and operations improvements - e.g., lead working groups, select and implement IT/technology enablers such as risk-based monitoring, direct entry, etc. Support and help lead business development efforts with key sponsors and partners, including government, non-profit, biopharmas and start-ups, outreach, collaboration discussions, and responding to Requests For Proposals (RFPs) and forming and establishing new relationships. (20%)

Establishes a financial reporting system and oversees all budgets for research activities. Controls expenditures and provides authorization and approval for the purchase of major equipment, services, space and materials. Reports to the Center Director and Director of Operations, and management team, on the financial status of the research. Prepares budgets for NIH, Foundation and industry sponsored clinical trials and research projects. Budgets include employment costs, non-employment costs including the outlays for purchase orders and subcontracts. For grant applications, activities include drafting/preparation of budget narrative/presentation pages, other support documents and other financial components of the grant. Also prepares materials necessary for foundation and industry sponsored trials. Completes UR Proposal Sign Off procedure for all proposed projects. (15%)

Presents financials and forecasts to Principal Investigators (PI's), Directors, CFOs, and Sponsors. Provides financial oversight for all CHeT accounts (approximately 75). Transfers remaining balances when projects are complete, taking the appropriate steps to affect the closing. On a monthly basis reviews all ledgers with PIs for accuracy with respect to revenues and expenditures. Recommends changes as necessary for the accounts and circumstances. Supervises the regulatory reporting and insures compliance with government regulations and funding requirements. (15%)

Hires, trains, supervises, mentors, develops, and evaluates the activities of area's Financial Analysts and Accountant involved in CHeT finances, including delegation of work activities, review of work including review of reconciled ledgers paying attention to charges, adjustments and reclasses. Takes appropriate rectifying actions with respect to spending; reviews and approves purchase orders and check requests. Ensures proper salary allocations are in place for all personnel across all projects. (15%)

Reviews salary distributions monthly recommending adjustments to Team Leaders and Principal Investigators. Reviews time and effort records for each employee to ensure that salary costs are being charged accurately given activities performed by employees. Monitors study accounts to ensure substitution/corrections to alternative accounts occurs due to changes in activities or expiration of accounts. Responsible for ensuring proper tracking of salary against accounts with a salary cap. Maintains salary cap accounting record for compliance and audit purposes. (15%)

Oversees team that invoices sponsors for activities in accordance with financial terms of contracts, tracks grant and supplemental payments due from commercial sponsors, foundations and other donors. Oversees proper crediting of wire transfers and checks received. Acts as a liaison with Office of Research Accounting and Costing Standards (ORACS), Office of Research and Project Administration (ORPA), Accounts Payable, Controller's Office, School of Medicine and Dentistry (SMD) Finance, Purchasing, Internal Audit and other University Departments to ensure timely and accurate recording of financial and non- financial transactions. (10%)

Oversees processes to generate invoices to enrolling clinical sites in clinical trials, specifying payments due based upon internal databases containing patient and subject completed visits. Supports department in applying for renewal or supplemental grants for funding and in preparing progress reports. Ensures timely receipt of Notice of Grant Awards from NIH and other issuing institutions to UR. Communicates with sponsors as necessary. (5%)

Works closely with CHeT leadership to move forward on new initiatives and projects, and interfaces with industry partners to negotiate favorable budgets and bid defense for Center. Develops procedures for data collection, entry and analysis and establishes quality control mechanisms, and drives special initiatives that require expertise in structured funding and maintaining sustainability and growth for Center, such as the Advancing Clinical Trials through Technology (ACTT) Initiative, CHeT Strategic Plan, and creating efficiencies in productivity such as the Time and Effort app and Project Dashboard. Other similar initiatives and projects include: Project Management improvement - e.g., Dashboard, Timeline and Scorecard to plan and budget for staffing/hiring needs); Staff utilization improvement- e.g., Time & Effort app to improve efficiencies of reporting departmental staff time and effort with automated tools/reports for managers/supervisors, etc.; and Financial process improvements - e.g., bid pricing for projects, improved aging of AR, etc. (5%) Other projects and job duties as necessary.

Requirements

  • Master's in Business Administration (MBA) and / or CPA; and at least 6 years of relevant experience, including 2 years in a managerial capacity. or an equivalent combination of education and experience;
  • Specialized experience in an appropriate field (e.g. clinical trials, pharmaceutical industry, or academic institution finance), including at least 6 years progressive experience in managing the finance and accounting function in a research environment, not for profit, and / or applicable academic of healthcare facility, for-profit CRO or pharmaceutical company..
  • Strong spreadsheet analysis and reporting experience, including the use of pivot tables, macros, etc.
  • Excellent presentation (including proficiency with PowerPoint) and communication skills, including written communication.
  • Demonstrated ability to be an effective communicator and comfortable with presenting financials to Principal Investigators (PI's), Directors, and CFOs.
  • Must be an effective negotiator, comfortable with bid defense, and presenting financials and forecasts to sponsors.
  • Ability to quickly learn internal and financial systems, including URFinancials (Workday), URGEMS (shadow system), Human Resources Management systems, and Integrated Online Research Administration (IORA).
  • Strong analytical, problem solving, and leadership ability.
  • Strong attention to detail and organizational skills.
  • Strong interpersonal skills and ability to lead, engage, and foster a team-based environment.

    How To Apply
  • All applicants must apply online.

    EOE Minorities/Females/Protected Veterans/Disabled

Similar jobs

SUD-PC Program Manager - 227645

Healthcare

Financial Services

25 days ago | Rochester, New York, United States | University of Rochester

SUD-PC Program Manager - 227645

25 days ago | Rochester, New York, United States | University of Rochester

University of Rochester

Opening date:March 29

Closing date: April 29 2021

Industry:Healthcare, Financial Services,

Type:Full Time

Seniority levelEntry

Job description

SUD-PC Program Manager Job ID 227645

Location

School of Medicine & Dentistry

Full/Part Time Full-Time

Favorite Job

Regular/Temporary Regular

Opening

Full Time 40 hours Grade 055 Psychiatry M&D Addiction Psych

Schedule

8 AM-4:30 PM

Responsibilities

General Purpose

Oversees clinical operations in assigned Addiction Psychiatry Service (APS). Provides supervision to senior clinical staff in assigned service. Collaborates with Director of Addiction Psychiatry services to ensure smooth and cost-efficient program operations across the service. Assumes responsibility for Human Resource Management activities for assigned service. Coordinates with Director and Practice Manager to ensure that physical plant operations meet regulatory requirements and program needs. Co-Chairs staff meetings as directed by the APS Director. Ensures OASAS and Joint commission regulations and standards are operationalized and in compliance within the service. Represents APS to Department of Psychiatry committees and the community as assigned. Assumes teaching responsibilities when necessary.

Reports to the Director of Addiction Psychiatry Service.

Age Range Served

_
Pediatric

_ Adolescent

_ Adult

_ Geriatric

Specific Responsibilities

Administration (65%)

Operations (40%) - E

Serves as member of Addiction Psychiatry Service Management Team and other committees as required. Co-Chairs or Chairs APS staff meetings as assigned by the APS Director.

Reviews budget for new program components in collaboration with the Director. Works with Director to plan and implement projects requiring analytical reporting, such as monthly OASAS patient reports and yearly OASAS Workscope reports.

Monitors productivity reports for clinical staff. In conjunction with Practice Manager and the Department of Psychiatry's billing manager, monitors accuracy of all APS billing activities.

Ensures compliance with applicable OASAS regulations and certification, including provision of services, content of services, documentation content and timeliness, and development of new programming.

Oversees chart auditing, incident reporting procedures and program evaluation/Quality Assurance/Quality Improvement activities including incident reviews with Quality Assurance Administrator.

Ensures environmental safety of all patient care areas as well as staff working areas.

Provides oversight of office management activities.

Liaison (10%) - E

Represents service on various Department of Psychiatry Committees.

Represents APS to outside agencies, including county and other governmental agencies, the Region II consortium of chemical dependency treatment providers, other treatment providers, and regulatory agencies such as OASAS and the Joint Commission on the Accreditation of Hospitals Organization (JCAHO) when applicable.

Supervises clinical supervisors and other senior clinical staff. Maintain communication with other health care professionals, in order to provide continuity of care for the patient.

Program Development (15%) - E

Develops and maintains written protocols for assigned service.

Leads efforts in new service development, including needs assessment, grant or proposal writing, interagency planning, community liaison, regulatory review, and new service implementation. Plays a leadership role in strategic planning for APS, involving the advancement of vision for the program within the Department of Psychiatry and within the community at large.

Supervision: (25%) - E

Directly supervises supervisory and senior clinical staff in APS. Responsible for overall supervision of all staff in assigned APS service. Monitors implementation of policies and procedures in assigned service.

Oversees clinical care meetings.

In collaboration with the Director, manages human resources functions in assigned service which includes recruiting, hiring and training of personnel. Develops and maintains functional job descriptions for positions. Ensures that job related competencies are developed and met by staff.

Makes hiring and termination recommendations to various disciplines regarding staff, and works with disciplines to provide evaluation of staff. These staff members may include Clinical Nurse Specialists, Senior Social Workers, Chemical Dependency Counselors, Psychologists, and Case Managers.

Clinical: (10%) - E

Remains available as consultant to assigned service's senior clinical staff as needed and to support clinical operations through direct care service as needed.

Subscribes to the Department's goal of creating a culturally competent environment by treating patients/families, trainees, research subjects and co-workers in a sensitive and caring manner with appropriate attention to cultural differences. Participates in available cultural competence events and trainings.

Requirements

Masters Degree in a human services discipline and New York State CASAC credentials required. Five+ years related clinical leadership, supervisory and administrative experience, including both chemical dependency experience and specific co-occuring disorder treatment experience.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Similar jobs

Project Director Agile Coach and PPO Process Owner - 227515

Healthcare

Financial Services

Wellness & Fitness

28 days ago | Rochester, New York, United States | University of Rochester

Project Director Agile Coach and PPO Process Owner - 227515

28 days ago | Rochester, New York, United States | University of Rochester

University of Rochester

Opening date:March 26

Closing date: April 27 2021

Industry:Healthcare, Financial Services, Wellness & Fitness,

Type:Full Time

Seniority levelSenior Level

Job description

Project Director Agile Coach and PPO Process Owner Job ID 227515

Location

Health Sciences

Full/Part Time Full-Time

Favorite Job

Regular/Temporary Regular

Opening

Full Time 40 hours Grade 056 ISD Chief Technical Office

Schedule

8 AM-5 PM

General Purpose

Responsibilities


The Agile Coach and PPO Process Owner serves as an Agile Coach and PPO Process Owner, and is a leader within a cross-functional team where teamwork, collaboration, balancing competing priorities, and continuous learning are the norm.

This position plays a key role in supporting the implementation of Agile Ways of Working within Medical Center initiatives. The position is responsible for maintenance of current PPO processes, and adaption of those processes, as needed, for adoption of Agile methodologies.

Responsible for supporting improvement of team performance by increasing collaboration, innovation, and introducing techniques that promote adaptability and flexibility in the face of unpredictable circumstances.

Position works under the direction of the ISD Project Portfolio Office aligning under the ISD Chief Technology Officer. Position works in collaboration with project managers, team leads, application build teams, and clinical, financial, operational, and research stakeholders. The Agile Coach and PPO Process Owner oversees the work of the PPO Project Coordinator, who administers all process support for the PPO.

The Agile Coach and PPO Process Owner follows and contributes to the development and improvement of guidelines, standards, and conventions for Agile Ways of Working. Position involves successfully completing training and may include achieving (and maintaining) certifications related to Agile.

Responsibilities

AGILE STRATEGY DEVELOPMENT

  • Design a strategy for the organizational adoption of Agile. This includes every stage of adoption, from the introduction of Agile and employee education, to fostering teams and cultures that practice Agile, to sustaining Agile methodologies and continually offering strategies for improvement.
  • Charter and lead Agile Center of Excellence for the organization.

PROCESS MANAGEMENT

  • Implement Agile process, principles and practices across all levels and departments within ISD and with operational partners.
  • Maintain current PPO process and documentation, modifying as needed or developing new parallel process as the department transitions to Agile.
  • Leverage techniques that increase collaboration, predictability, transparency and promote a culture of experimentation and innovation. In order to do this, the Agile Coach must also embody the Agile principles and lead by example.

EDUCATION AND TRAINING

  • Guide teams into the Agile methodology, providing employees with feedback and means of improvement, catalyzing organizational growth and answering questions.
  • Provide hands-on support to all employees, collaborating with people across widely varying levels and roles, leading teams toward further understanding and adoption of Agile as well as overall department growth and improvement.
  • Educate employees at all levels, including senior sponsor and operational partners, on Agile principles, providing them with tools for implementing the process in their own work.
  • Provide training sessions and teach valuable skills that lead toward the organization-wide adoption of Agile methodologies.
  • Oversee and provide direction for PPO training needs for use of toolsets as built out in the ServiceNow IT Business Management (ITBM) platform.

CONSULTING AND KNOWLEDGE MANAGEMENT

  • Keeps current with business and strategic goals.
  • Stays apprised of team's roles, processes, tools, and architecture to better understand how the team works together to meet users' needs.
  • Attends webinars, reads case studies and white papers, and participates in other free or low-cost opportunities to further refine skills and stay apprised on Agile topics and industry trends.
  • Communicates and educates at the user's level, in the context of the user's business environment.
  • Builds and maintains internal departmental relationships.
  • Coaches and maintains a positive influence on project team members for accountability and action at all times.
  • Meets established deadlines, and motivates team members to do the same.

GENERAL

  • Participates effectively as a "Team Member"
  • Makes presentations to ISD staff on work-related issues.
  • Serves on committees and attends meetings as requested.
  • Adheres and subscribes to the ISD Values as stated in the Values Statement.

Other duties as assigned.

Qualifications

Bachelor's degree in Information Sciences or equivalent required. Graduate degree, focusing on Health Informatics, Healthcare Management/Administration, IT Management, or Business Administration preferred. 4-5 years management level experience in a financial service setting including automated systems; or equivalent combination of education and experience. 5-10 years of IT leadership experience. 3-5 years experience leading Agile teams or other experience related to mentoring others on Agile methodologies. Highly organized with proven ability to meet deadlines, prioritize workload, and manage resources and time effectively. Excellent leadership, communication (written and verbal), presentation, analytical and problem-solving skills. Healthcare background would be a plus.


Certification

Agile certification (Disciplined Agile, ACP or CSM) or ability to meet experience requirements to obtain certification required.


How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Similar jobs